Email Management: 3 Simple Ways to Beef Up Your Subject Line

June 30th, 2011 Office, Paper & Productivity

Email Management

What’s a not-so-beefed up subject line look like? It may land in your inbox looking a little something like this:

1) Upcoming Meeting
2) FYI
3) Update
4) Empty Subject Line
5) Meeting Notes

What’s wrong you may ask? What’s wrong is these 5 examples are not clear, concise subject lines. This will make it difficult to find the email again if you have to file it in a folder. It’s even more difficult for multiple people to find if you are sharing files & emails on a project.

Here are 3 super, simple ways to beef up your subject line and make it much easier to file & find your emails!

1) Use your subject line to write your entire message if it is short. Your recipient won’t even have to OPEN the email! Example: Today’s board meeting is @ 11:00 am. (End of Message or EOM)
2) Use concise language so there is no doubt what the email is about.
3) Use a date in the subject whenever applicable.

Here are some examples of more concise subject lines:

1) Board Meeting Notes from 12/10/11

2) 6/11/12 Johnson Account Update

3) I will be at the board meeting 8/8/11 (EOM)

Get a better handle on time management in your office when you get a better handle on email. When you can find your email quickly, you will save time! For more tips on email management, I’d love to share more with you right here about how to get less email in your inbox.

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